We recognize that privacy is important. This Privacy Policy applies to the Brecon Fans Races website.
If you have any questions about this Privacy Policy, please feel free to contact us through the website.
1. Introduction
This Privacy Policy explains how we collect, use, and protect your personal information when you use our website. We are committed to handling your data lawfully, fairly, and transparently in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By using this website, you agree to the practices described in this policy.
2. Data We Collect
Information you provide voluntarily
If you choose to contact us using our contact form, we will collect the following information:
We only collect this information so that we can respond to your enquiry.
Race Results and Participant Information
When you enter one of our running events, you provide certain personal details as part of the entry process. This information is required in order to administer the race safely and fairly, and to publish accurate results. The details we collect for this purpose typically include:
- First name
- Last name
- Sex
- Age category (e.g., Senior, V40, V50)
We publish these details in the official race results so that participants, clubs, and governing bodies can verify performances, rankings, and category positions. Publishing results is an essential and expected part of taking part in organised running events, and forms part of the terms and conditions of entry.
We only publish the information necessary to identify runners correctly within the results. We do not publish contact details, dates of birth, or any other personal information supplied during registration. The published results remain available on our website as a permanent record of the event.
If you have any questions about how your information is used in race results, or wish to discuss a specific concern, you can contact us using the details provided in this Privacy Policy.
No automatic personal data collection
We do not use analytics tools, tracking technologies, or third‑party scripts that collect personal data.
3. Cookies
Essential cookies only
Our website uses no non‑essential cookies and no third‑party cookies.
If any essential cookies are used (for example, to maintain basic site functionality), they do not collect personal information and are not used for tracking or marketing.
4. How We Use Your Information
We use the information you submit through the contact form solely for the following purposes:
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Responding to your enquiry.
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Providing information you have requested.
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Maintaining basic records of communications.
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We publish race participant details in the official race results so that participants, clubs, and governing bodies can verify performances, rankings, and category positions.
We do not use your information for marketing.
5. Legal Basis for Processing
Under UK GDPR, our legal basis for processing the personal data you submit is:
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Legitimate interests - responding to enquiries you send us, and in maintaining a public record of race outcomes.
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Consent - when you voluntarily provide your information via the contact form. You may withdraw your consent at any time by contacting us using the details below.
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Contract - as part of the contract formed when runners enter the races, and because it is necessary for us to organise the event and publish accurate results.
6. How We Store and Protect Your Data
We take data security seriously. Your information is:
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Stored securely.
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Protected against unauthorised access, alteration, or disclosure.
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Retained only for as long as necessary to respond to your enquiry or meet legal obligations.
We do not sell, rent, or share your personal data with third parties.
7. Your Rights
Under UK GDPR, you have the following rights:
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Right of access — request a copy of the personal data we hold about you.
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Right to rectification — ask us to correct inaccurate information.
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Right to erasure — request deletion of your personal data.
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Right to restrict processing — ask us to limit how we use your data.
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Right to object — object to our processing where applicable.
To exercise any of these rights, please contact us using the details below.
8. Contact Details
If you have any questions about this Privacy Policy or wish to exercise your data rights, you can contact us at:
Contact form: https://www.breconfans.org.uk/contact
Address: Brecon Fans Races, 1 Fronwen Terrace, Cradoc Road, Brecon LD3 9HB
9. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last updated” date.